Running a hotel means you’ve got to keep an eye on your numbers. From tracking your income and expenses to handling SST and payroll, having the right accounting software can really save you time.

If you’re not sure which software to go for, here’s a list of accounting software commonly used by hotel businesses. Some are globally popular, while others are especially suited for businesses in Malaysia.You can also reduce manual tasks by linking your hotel PMS with your accounting software, which helps streamline daily operations for account clerks.

Why Does it Matter?

1. Track different income sources (rooms, restaurant, spa, events)
2. See profits by department so you know what’s working and what’s not
3. Control costs and reduce waste with inventory and purchase tracking
4. Stay tax-compliant with SST, service charges, and tourism tax
5. Cut down on manual work with integrations to PMS, POS, and stock systems

List of Accounting Software

Q3F

Q3F is a cloud-based system tailored to meet the operational and management reporting needs of the Hotel and F&B industry. It offers a range of standard reports, hotel-specific dashboards, and key performance indicators (KPIs) such as RevPAR, occupancy rate, and customer segmentation.

Why it stands out:

• Covers invoicing, expenses, reporting, and SST
• Supports MyInvois (LHDN) for e-Invoicing
• Basic department tracking via categories or projects
• Limited inventory features, suitable for small-scale needs only

For small to mid-sized hotels looking for a practical local option, Q3F delivers solid value

QNE

QNE offers a hybrid system, combining desktop power with cloud flexibility. It is well-suited for hotels with expanding operations or more complex accounting needs.

Why choose QNE:

• Comprehensive features including payroll, reports, and SST
• Supports MyInvois (LHDN) for Malaysian e-Invoicing
• Strong department-level accounting 
• Inventory & procurement tracking included

As your operations grow, QNE giving you more control and insight every step of the way.

AutoCount

AutoCount is known for its strong POS and inventory systems. If your hotel has a cafe, gift shop, or spa, this could be the perfect match.

Key features:

• Full accounting + POS + inventory in one ecosystem
• MyInvois e-Invoicing supported with add-ons
• Robust department-level tracking - great for multi-service hotels
• Inventory & procurement tracking included ideal for housekeeping and F&B stock
• Extra plugins available - e.g., Tourism Tax plugin

AutoCount helps you manage everything in one place, from room bookings to merchandise sales. It will keep your accounts accurate and up to date.

Bukku

Bukku is a cloud-based accounting software specially tailored for businesses in Malaysia. While not built specifically for hotels, it is still a smart fit for small hotel operators, boutique stays, or homestay owners who need a simple, reliable system for managing their finances.

Key Features : 

• Invoicing, expense tracking, and SST-ready
• Clean, beginner-friendly interface
• Built with Malaysian tax rules in mind, includes integration with MyInvois Portal (LHDN)
• Basic department-level cost tracking via tagging - you can tag income and expenses by area, to get a simple view of where your money goes.
• No built-in inventory module, but can integrate with external tools

If your hotel is based in Malaysia and you prefer something lightweight but effective, Bukku is a smart choice.

SQL

SQL is a well-established name in Malaysian accounting software. Many hotels trust SQL for its detailed reporting tools and SST compliance features.

What to expect:

• SST-compliant with deep reporting tools
• MyInvois (LHDN) supported
• Excellent department-level accounting -  supports hotel departments like front desk, F&B, spa
• Strong inventory & procurement system - helpful for supply management across departments
• Offers AI Cloud add-on with backup and ransomware protection

If you work with external bookkeepers or need advanced reporting, SQL offers the depth you need.

 Biztory

Biztory is a cloud-based platform built for Malaysian SMEs, and it’s especially welcoming for users with no accounting background.

Top features:

• Accessible from any device
• Daily backups with 128-bit SSL encryption
• MyInvois e-Invoicing integration available
• Basic department cost tagging only (not full department-level accounts)
• No inventory module

If you’re just starting out and want an intuitive tool that keeps your data safe, Biztory makes accounting less stressful.

QuickBooks

QuickBooks is one of the most popular accounting software globally.  It’s easy to use, even if you’re not from an accounting background

Why hotels use QuickBooks:

• Real-time cloud access
• Bank syncing and smart reporting
• MyInvois (LHDN) supports is coming soon 
• Departmental tracking available through class/tag functions
• Inventory tracking included, but more suited for small-to-medium needs

Ideal for hoteliers who prefer globally trusted tools with lots of integrations and mobile-friendly access.

Zoho Books

Zoho Books is part of the larger Zoho family and works best if you’re already using tools like Zoho CRM or Zoho Inventory.

Benefits include:

• Online, cloud-based access
• Track revenue and cost by department using tags or projects
• Inventory management included, great for F&B or small hotel shops
• Works well with Zoho CRM and other tools

If you want a full suite that handles more than just accounting, Zoho Books is a strong contender.

Xero

Xero is known for its clean design and strong cloud features. It’s especially great if you need to collaborate with your accountant or a remote team.

Highlights:

• Automatic bank feeds and reconciliation
• Invoicing, bill payments, and payroll (in supported countries
• Track departments and locations using tracking categories
• Inventory tracking included, suitable for retail or F&B needs

Xero’s modern dashboard gives you a clear picture of your hotel’s financial health, anytime, anywhere.

 Which One’s Right for You?

The best accounting software depends on a few key things:

1. Size of your operation
2. Location and tax requirements
3. Cloud vs. desktop preferences
4. Your budget and tech comfort level

If your hotel is based in Malaysia, software like Bukku, SQL, AutoCount, or Biztory might be easier to implement and more in tune with local tax rules. But if you need international access or advanced features, QuickBooks, Xero, or Zoho Books are strong alternatives.

Whichever you choose, the right accounting tool will save you hours of work and give you more time to focus on what really matters: creating a better experience for your guests.